PRIVACY POLICY

Effective Date: December 31, 2025

1. Introduction

The Chesapeake Bay Bermuda 40 Association ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your information when you visit our website or use our services.

2. Information We Collect

2.1 Personal Information

When you apply for membership or use our services, we may collect:

• Name and contact information (address, phone, email)

• Boat information (name, type, hull number, location)

• Membership history and preferences

• Payment information (processed through Stripe/PayPal)

• Communication preferences

2.2 Website Usage Information

We automatically collect:

• IP address and browser information

• Pages visited and time spent on site

• Referral sources

• Device and operating system information

2.3 Cookies and Tracking

We use:

• Google Analytics to understand website usage

• Essential cookies for website functionality

• Session cookies for the member portal

3. How We Use Your Information

We use your information to:

• Process membership applications and maintain member records

• Facilitate member communications and directory services

• Organize events and send relevant communications

• Process payments and maintain financial records

• Improve our website and services

• Comply with legal obligations

• Send newsletters, event notifications, and association updates

4. Information Sharing

4.1 Within Our Community

• Member directory information is shared with other active members through our password-protected portal

• Event participant information may be shared for coordination purposes

4.2 Service Providers

We share information with trusted third parties who help us operate:

• SPARK AI Hub/Go High Level (website platform and member management)

• Stripe and PayPal (payment processing)

• Google Analytics (website analytics)

• Email service providers (communications)

4.3 Legal Requirements

We may disclose information when required by law or to protect our rights and safety.

4.4 We Do Not Sell Information

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

5. Data Security

We implement reasonable security measures to protect your information, including:

• Secure data transmission (SSL encryption)

• Password-protected member areas

• Regular security updates and monitoring

• Limited access to personal information

However, no online system is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

6.1 Member Information

We retain member information as part of our historical archives, consistent with our mission to preserve the heritage of the Bermuda 40 community.

6.2 Payment Information

Payment details are stored and managed by our payment processors (Stripe/PayPal) according to their retention policies.

6.3 Website Analytics

Website usage data is retained according to Google Analytics' standard retention periods.

7. Your Privacy Rights

7.1 Access and Updates

You may:

• Access and update your member profile information

• Request information about data we have collected

• Correct inaccurate information

7.2 Communication Preferences

You may:

• Opt out of non-essential email communications

• Unsubscribe from SMS messages by replying "STOP"

• Adjust your communication preferences in the member portal

7.3 Account Deletion

You may request account deletion, subject to our need to maintain certain records for legal and historical purposes.

8. Third-Party Platforms

8.1 Go High Level/SPARK AI Hub

Our website is hosted on the SPARK AI Hub platform (powered by Go High Level). Please review their privacy policy at: https://www.gohighlevel.com/privacy-policy

8.2 Payment Processors

• Stripe Privacy Policy: https://stripe.com/privacy

• PayPal Privacy Policy: https://www.paypal.com/privacy

8.3 Google Analytics

We use Google Analytics to understand website usage. You can opt out using Google's opt-out tools.

9. International Considerations

While we currently serve members primarily in the United States and Canada, we implement reasonable measures to protect all personal information regardless of location.

10. Children's Privacy

Our services are not intended for individuals under 18. We do not knowingly collect personal information from children under 18.

11. SMS Communications

11.1 Consent

By providing your mobile number, you consent to receive SMS messages related to association business and events.

11.2 Opt-Out

Reply "STOP" to any SMS to opt out. Standard message and data rates apply.

11.3 Support

For SMS support, contact us at [email protected]

12. Changes to Privacy Policy

We may update this Privacy Policy periodically. Material changes will be communicated via email or website notice. Continued use after changes indicates acceptance.

13. Contact Information

For privacy-related questions or requests, contact us at:

Chesapeake Bay Bermuda 40 Association
215 South Harrison Street
Easton, MD 21601
Email: [email protected]
Phone: (732) 915-6106

14. Effective Date

This Privacy Policy is effective as of [Insert Date] and was last updated on [Insert Date].

By using our website and services, you acknowledge that you have read, understood, and agree to be bound by these Terms of Use and Privacy Policy.